Truman ID Card Policy
The Truman ID Card is issued for the duration of a student, faculty or staff member's experience at the University.
The Truman ID Card should be carried at all times while on University property. It must be presented to the University officials or Department of Public Safety employees upon request.
The Truman State University ID Card is non-transferable. Only the person to whom the ID Card has been issued is eligible to use the ID Card. Forgery, alteration, or misuse of the Truman ID Card may result in disciplinary or monetary sanctions.
Truman ID Cards are the property of Truman State University and as such, they can be confiscated if there is any misuse, forgery or alteration of the ID Card. A student may also be subject to conduct sanctions, as outlined in the Student Conduct Code.
Release of ID Photographs
Student ID photographs are considered a part of
an educational record at Truman State
University. According to Truman State
University's FERPA policy, educational records
are released only with the written consent of
the student. Exceptions to the written
consent procedure are listed in the policy found
at http://fedinfo.truman.edu/ferpa.htm. In
general, student ID photographs will be released
only to school officials who have a legitimate
educational interest in the photograph.
Faculty members who are instructors for courses
in which the student is currently enrolled and
academic advisors will have access to student ID
p
hotographs.
ID photographs will also be released in
situations when the student's own health and
safety and/or health and safety of other
students might be in jeopardy. Any
requests for access to student ID photographs
not previously addressed must be submitted in
writing clearly articulating the requesting
parties "educational need to know" or other
criteria listed in the FERPA policy that would
constitute a legitimate right to access student
photographs. Requests need to be submitted
in advance providing at least two weeks for
processing. There may be a charge for
providing ID photographs. Student ID
photographs will not be released to other
students, school or community officials for the
purpose of solicitation, organization
membership, or other purposes not directly
related to the educational experience of the
students. Student ID photographs will not
be released in electronic form to prevent
sharing with unauthorized parties.
Replacement Charges
At the time of replacement, the cardholder will be responsible for a $20 charge. Only cards that do not function in the readers on campus or where the magstripe has worn out from significant use will be replaced by the ID Office at no charge. To receive a replacement, the non-functioning card must be turned in to the ID Office at the time of replacement.
The ID Office does not replace cards at no cost to the cardholder when they are broken, damaged through neglect, intentionally altered or damaged. .
Payment options for the $20 replacement charge include:
- Pay by check at the ID Office
- Pay with cash or credit/debit card at the cashier's window in McClain Hall. The receipt is required as proof of payment
- Request that the ID Office charge your student account
IID cards are replaced at the ID Office during posted business hours.